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Managing Stock

Effective stock management is a crucial aspect of running a successful e-commerce website. In this blog post, we'll guide you through the ins and outs of managing your product inventory like a pro.

Step 1: Accessing the Admin Area

To get started, log in to your website's admin area. This is where you'll have complete control over your stock management tasks.

Step 2: Navigating to Products/Catalogue and Products (Brands/Categories)

In the admin area, find and click on the "Products/Catalogue" tab. This is your gateway to managing product stock efficiently.

Step 3: Managing Stock in Real-Time

When adding or editing a product, you can easily manage its stock. Click on the "Main Details" tab, where you'll find the "Stock" section that displays your product's stock in real time.

  • Available Stock: This represents the quantity of the product currently available on your website. As customers add items to their carts, this number reflects the products "In Cart."
  • Not Paid Orders: If a customer creates an order but hasn't completed the payment, the product count moves from "In Cart" to "Not Paid Orders."
  • Allocated Stock: Once a customer completes the payment for their order, the product count transitions to the "Allocated" field. This signifies that these products are reserved for that specific order.
  • Warehouse Stock: After the order is shipped, the product count shifts from "Allocated" to the "Warehouse" field. In essence, warehouse stock updates only once the products are shipped to the customer. The "Available Stock" number remains unchanged.
  • Deficit: This field is filled only when a customer orders more products than are currently available, and you allow it. It represents the shortage in stock.

Interactive Fields: All the mentioned fields are clickable, providing detailed information about the actions associated with each field.

Stock History: Clicking on the "Allocated" link, for instance, reveals a detailed history of product allocation. It offers insights into when and how the product was allocated to orders.

Updating Stock: To update stock, click on the "Update Stock" button. You can choose to add stock (+ Inbound) or deduct stock (- Outbound).

+ Inbound: When adding stock, fill in the required amount, expiry date, batch, and comments. You can also allocate stock automatically by checking the corresponding box. This is particularly useful if a product was previously out of stock when an order was placed.

- Outbound: When deducting stock, specify the quantity in the corresponding field and provide comments. Similar to adding stock, you can allocate stock automatically by checking the box.

Stock Settings: You have the option to choose various settings related to stock availability, stock delivery terms, and actions for out-of-stock scenarios. You can also specify an out-of-stock level limit, stock reorder level, and stock reorder quantity by checking the corresponding boxes and filling in the relevant fields. Additionally, you can enable auto reorder option and sell incoming PO stock.

With this comprehensive guide, you're now equipped to manage your e-commerce product inventory effectively. Keep your stock in check, provide accurate information to customers, and ensure smooth order fulfillment. Happy stock management!

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